How to Create, Save and Delete a Google Forms: step-by-step and additional features
April 14, 2023
Google Forms are online tools that allow users to create surveys, questionnaires and custom forms to efficiently collect information. Users can create questions with different types of answers, including multiple choice, checkboxes, text fields and more.
In addition they are fully customizable. Meaning users can change the appearance of their form to fit their website or company’s branding or design. Google Forms also offer advanced configuration options. Such as the ability to set expiration dates and limit responses to one response per person.
One of the main advantages is that they are free and easy to use. Users only need a Google account to create one and start collecting information. They are very useful for data collection, as they can be easily shared via email or links. Making them accessible to a wide audience. In addition, the results of the forms are stored in a Google spreadsheet. Making it easy to analyze and share the collected data.
How to create a form on your computer
To create a Google Form on your computer, follow these steps:
- Log in to your Google account. If you don’t have a Google account yet, create a new one.
- Open Google Drive in your web browser and click the “+ New” button in the upper left corner of the screen.
- Select “Google Form” from the drop-down menu.
- A new tab will open with a blank form. From there, you can customize the form as you wish.
- Add questions to the form by clicking the “Add Question” button. You can choose from several question types, such as multiple choice, checkbox, short or long answer, and more.
- Customize the look and feel of the form by selecting a theme from the list of available themes.
- Configure additional options, such as whether you want to allow people to submit more than one answer or if you want to receive email notifications when an answer is submitted.
- Once you have finished creating your form, click the “Submit” button in the top right corner of the screen to send it to your recipients.
- You can share your form via a link or by embedding it on a website.
How to create a form from your Android device
- Download the Google Forms application from Google Play.
- Open the application and tap the “+” button to create a new form.
- Select the type of form you want to create: survey, quiz, registration, etc.
- Customize the form to your liking, adding questions, answer options, images and more.
- Once you have finished customizing the form, tap the “Submit” button to share it with other users.
How to do it from an IOS device
The differences between creating a form in Google Forms from an Android device and an iOS device are minimal, as both devices use the Google Forms mobile app. However, here are some differences that might be noticeable. Let’s start from the interface design as it may vary slightly between Android and iOS, due to each operating system having its own design guide.
Another possible difference is that some additional Google Forms functionality, such as integration with other Google apps, may be available in the Android app, but not in the iOS app (or vice versa).
Unique features of the Android app that you won’t find on iOS
It is important to say that the differences in functionality between the two operating systems are small and not limiting:
- Integration with Google Sheets: The Google Forms app on Android allows you to link form responses directly to a Google Sheets spreadsheet, making it easier to organize and analyze data. This functionality is not available in the iOS app.
- Add images from gallery: In the Android app, an image can be added directly from the device’s gallery. In the iOS app, you can only take a picture or search for an image in Google Drive.
- Share a form in preview mode: In the Android app, you can share a form in preview mode, allowing users to review the form before submitting it. This option is not available in the iOS app.
How to save answers
Responses to a survey created in Google Forms are automatically saved to a Google Sheets spreadsheet, provided you have enabled the option to save responses to a spreadsheet. To check if the responses are being automatically saved, follow these steps:
- Open the form in Google Forms.
- Click the “Responses” button at the top of the screen.
- In the “Form Responses” section, make sure that the “Save responses to Google Sheets spreadsheets” option is selected.
If the option is selected, the answers will be automatically saved to a Google Sheets spreadsheet each time someone completes the form.
How to access saved answers
Now, if you want to access the saved answers, follow these steps:
- Open the Google Sheets spreadsheet where you saved the answers.
- The first row of the spreadsheet contains the column headers, which are the form questions.
- The subsequent rows contain the responses for each survey submitted, with each row representing a response and each column representing a question from the form.
You can also export the responses from the spreadsheet to a file in another format, such as Excel or CSV, and you can do this using the “File” option at the top of the spreadsheet.
How to delete the form
If you want to delete a form from Google Forms, open the form in Google Forms and click on the “More options” button (three vertical dots) at the top right of the screen. Select “Delete Form” from the drop-down menu and confirm that you want to delete the form. Note that when you delete a form, all responses associated with that form are also deleted.
If you want to delete only the responses, open the Google Sheets spreadsheet where the responses are stored, select the rows you want to delete and click “Delete Row” in the “Edit” menu.
In conclusion, Google Forms are an excellent tool for collecting information quickly and efficiently. They are easy to use, customizable and completely free, which makes them an indispensable tool for anyone who needs to collect information efficiently and effectively.